It's very frustrating that we can't correct postings once they are processed. For example if a purchase invoice is incorrectly posted to a BI code it's not possible to change it. It's also not possible to delete it either - only reverse it.
These items then forever show on budget holder reports.
There should be a way that someone central can correct mistakes, this is available in all other systems I've used
Exactly - budget holders have no idea if the BI code and or VAT code is correct and once they approve it, it's set in stone. We have to be given the access to change them to ensure our accounting records are correct
We use the AP approval module which is where the problem seems to be lying. This is now getting much worse because we also can't amend VAT codes. The budget holders have no idea if a VAT code is right (exempt, partially exempt etc) and yet they can approve an invoice so that it can't be changed. This has to be rectified.
Once an invoice is approved and posted we cannot amend the BI codes. Do you have the approval in place?
We can amend the BI code for transactions as long as the period is open. Once closed, it's inconvenient to have to open them just to change it.
I totally agree! This has always been our bugbear with the system. An issue we raised from the onset. Please can there be the option to allow editing of the bi-code, as there is for editing G/L codes. The audit log for edits creates sufficient audit trail. Raising journals or reversing is messy an unnecessary.